SUMMER CAMP FAQ

What are the RATES for attending Camp?

$270/week: Camp Session (ages 5-13)

$60/week: Extended Care (ages 5-13)

$60/week: Leaders-in-Training (ages 14-15). May attend up to 5 Sessions

What are the HOURS of Camp?

Regular Camp Hours:
Monday-Friday 8:45 a.m.-3:30 p.m. Drop-off begins at 8:30 a.m. Pick-up ends at 4:00 p.m.

Extended Care:
Daily from 8:00-8:45 a.m. & 3:30-5:30 p.m.

Are there DISCOUNTS available?

Yes! Current Keepers of the Woods members receive a one time discount per family based on the giving level.

If you are unsure of your “Keeper” status or would like to learn more about the membership, please email programs@ckby.org or call the office at (434) 384-5732.

How do I REGISTER?

To ensure your camper is enrolled for Summer 2025:

Click on Register to complete the camp registration process through Campwise.

  • New users must create a login

  • Returning families will use existing login credentials

    • Returning families will receive an email with their login credentials prior to camp registration opening. If you did not receive an email and need assistance logging in, please email programs@ckby.org or call (434) 384-5732. If you feel you already have an account and are having difficulty logging in, please DO NOT create another account. This will create more work on your end and create duplicate accounts for camp.

  • Complete/update Parent/Guardian information

  • Complete/update Camper Profile information

  • Complete/update Medical History information

  • Optional: Complete Scholarship Application (Found in the Forms tile of your Campwise dashboard)

Submit Payment

  • In-full to confirm a desired session

  • $95 Deposit with full payment due two weeks prior to the start of the desired camp session

Full payment upon registration is always welcome and will ensure your child’s placement in a desired session, so far as a particular session is not already full. Also, a deposit of $95 per camper will ensure your child’s placement in a camp session of choice until two weeks prior to the selected camp session start date, upon which full payment is due to continue to hold their place.

REGISTERED STATUS for a camper means full payment or the $95 deposit has been made and camper’s spot is secured for that session, so long as full payment is received two weeks prior to the session start date.

INCOMPLETE STATUS means a camper is signed up for session, but no payment has been received. As the session fills, priority will be given to campers who have completed payment. Incomplete status WILL NOT reserve your camper’s place in a session. Payment will need to be made to officially register.

*Due to state licensing requirements, we cannot accept registration for more than 5 sessions within the summer season.

What is the WAIT LIST?

Children placed on a wait list will be notified two weeks prior to the beginning of a camp session and informed of any openings. Completed forms and full payment are requested upon notice of a session opening.

Are Camper SCHOLARSHIPS available?

Yes! A limited number of Camper Scholarships are available for each Camp Session. Interested families should complete the Scholarship Application Form during the registration process. Applications will be reviewed and awarded on a case-by-case basis. The amount awarded may vary based on need, and a Camp representative will contact you within two weeks of the application submission date to update you on the process. Extended Care and additional items such as t-shirts are not covered by scholarship. If you wish for multiple children to attend on scholarship, you must complete an application for each camper. Campers may only attend on scholarship for 1 Session per summer.

If you have questions or need support with the scholarship application process, please email programs@ckby.org or call (434) 384-5732.

When are PAYMENTS due?

Full payment is due two weeks prior to the start of the Camp Session. All past-due balances must be paid in full before applications are accepted for the current year.

To remain compliant with the American Camp Association Accreditation standards, campers may not attend camp unless all required forms have been received and information appropriately filed. We are not able to accept paperwork on the first day of Camp, as there is a processing period that is necessary to comply with our accreditation standards. Please submit all required forms and payments on time to ensure your child can fully participate in Camp.

Is there a REFUND and CANCELLATION Policy?

The $95.00 deposit and all payments are refundable through May 30. After May 30, the deposit is non-refundable, although the balance of the fees paid is refundable if requested at least two weeks before the beginning of the session for which the camper has registered.  There will be no refunds made for a camper leaving during the session for which he/she has registered, except with the written verification of a physician. If necessary, due to insufficient registration, any program may be canceled one week in advance with full refund to those registered.